The term ‘we’ in this document refers to senior Mentors at CoderDojo Dún Laoghaire.
What is the purpose of this notice?
As a Club it is necessary to maintain a membership list of active members so that we can organise activities and keep members up to date with events and relevant information.
Who is collecting the data?
The personal data we collect will be provided by you through our Google registration form when registering your child with CoderDojo Dún Laoghaire, or alternatively when adding your name to our Mailchimp waitlist/mailing list via our website.
We may also from time-to-time take photos of club members and share them via social media, normally Twitter.
What data is being collected?
For registered members, we collect parental contact information including name, address, phone number(s), email address. In addition, we ask for names, ages and gender of children being registered at CoderDojo Dún Laoghaire.
For our waitlist/mailing list, we collect name and email address only.
Will the data be shared with any third parties?
No; your data will only be shared in specific circumstances, such as a “field trip”, and then only with your express consent will it be shared with relevant third parties.
- How will the information be used?
Running our Club – we will process your personal data in order to operate the Club and maintain a membership list of active members for the current term.
- Organising Club Events – we may over the course of the season organise CoderDojo related events and your personal data will be used to invite you to these events.
How long will the data be stored for?
Your personal data is held by us while your child is a member of CoderDojo Dún Laoghaire and for a two year period thereafter.
Parents of members will be invited to renew their child’s membership each term.
Where is your data stored?
Your registration information captured electronically is stored in the Cloud with access control restricted to senior Mentors of CoderDojo Dún Laoghaire. Our primary Cloud provider is Google.
We are working with our 3rd Party suppliers to ensure that their compliance is in keeping with GDPR.
What rights do you have?
You have the following rights:
Right to access the data – you may request a copy of the personal data that we hold about you, together with other information about our use of that personal data.
Right to rectification – you have the right to request that any inaccurate data that is held about you is corrected.
Right to erasure – you have the right to request us to delete personal data that we hold about you.
Right to restriction of processing or to object to processing – you have the right to request that we no longer process your personal data for particular purposes, or to object to our processing of your personal data for particular purposes.
Right to data portability – you have the right to request us to provide you, or a third party, with a copy of your personal data in a structured, commonly, used machine readable format.
In order to exercise any of the above rights, please contact us using the contact details set out below.
How can you raise a complaint?
You can contact us by emailing: firstname.lastname@example.org
You also have the right to lodge a complaint with the Data Protection Commission if you are unhappy with our processing of your personal data. Details of how to lodge a complaint can be found on the dataprotection.ie website, or you can call the Data Protection Commission on 1890 252 231.
Consent for your data to be used for the purposes above will be requested as part of the registration process for CoderDojo Dún Laoghaire.
Children are not permitted to give consent for Data Processing; a child’s Parent or Guardian must give consent on their behalf when registering their child as a member of CoderDojo Dún Laoghaire.